Corporate car sharing, the key to sustainable mobility

Efficient, sustainable and cost-saving: corporate car sharing for employees

Welcome to the future of fleet management with the Corporate Car Sharing solution from Rosenberger Telematics - the ideal complement to our digital logbook. Use our booking module to easily reserve and book your pool cars, while our system automatically keeps the logbook.

Benefit from efficient and sustainable fleet management! Our corporate car sharing solution combines state-of-the-art telematics technology with intelligent management to cut costs and reduce CO2 emissions. Discover how your company can benefit from this innovative solution!

Manage pool cars easily
Positions of all vehicles at the touch of a button
Simple planning of company journeys
Key box in combination

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3 simple steps from booking to travelling

Recording the driver and the destination
Reservation of a time slot
Assignment of a vehicle
Approval by the fleet manager

The farmer receives an RFID chip or number code for the key box
The key is issued from 15 minutes before the reservation slot

Recording of all journeys with telematics
Driver registration optional

Try out our corporate car sharing solution - with no obligation!

Experience in a live demo how you can monitor and manage your pool vehicles live - optimally customised to the needs of your company!

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Key issue by means of an intelligent key box

Our corporate car sharing solution is also available with an innovative key box. This allows keys to be collected and returned contactlessly and flexibly outside regular office hours. The keys are stored securely and can only be removed by authorised drivers during their booked period. We offer various systems, including those with an RFID chip or numerical code, to ensure maximum security and ease of use.

Intelligent key cabinets, that store up to 25,000 drivers

Our touch key cabinets with integrated SQL database offer an innovative solution for managing personal profiles and events. With a cache for up to 25,000 personal profiles and 250,000 events, you always have all the relevant information to hand.

Multilingual user interface for easy operation in different languages
Key cabinets available in various basic sizes
Fulfils the current requirements of the GDPR

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‘We at TRAKA-Deutschland are delighted with the integration of our digital touch key cabinets and touch compartment systems into the Rosenberger telematics application.

The combination easily masters all industry-specific challenges and sustainably improves business processes.’

Friedel Hacker
Managing Director of TRAKA-Germany

Proven quality

The ‘TOPLIST of Telematics’ honours the most outstanding companies in German-speaking countries (D-A-CH). This exclusive list only includes companies that fulfil the highest standards in the areas of technology, service and support.

Every year, a renowned panel of experts reviews the providers to ensure that only the best are honoured. In addition, the experiences of users who thoroughly evaluate the solutions in independent practical tests are also included in our ranking.

To the TOPLIST of telematics

Our references

Our key & super users can be found in the following companies:

Frequently asked questions from our customers about corporate car sharing

In this FAQ section you will find specific information and answers on the subject of corporate car sharing. If you cannot find what you are looking for here, simply visit our general FAQ page or fill out our contact form - we will be happy to help you.

Corporate car sharing is a contemporary and innovative concept that enables employees to use vehicles flexibly and collectively. This solution not only promotes the optimisation of vehicle use within the company, but also offers a reliable method of organising mobility efficiently. With corporate car sharing, companies can save costs, reduce environmental impact and increase employee satisfaction at the same time.

Rosenberger Telematics enhances this concept with our advanced software solution ‘COMMANDER’. Our booking tool enables the uncomplicated reservation not only of vehicles, but also of construction machinery and other objects if required. ‘COMMANDER’ bundles all relevant vehicle data, providing you with transparent monitoring and comprehensive live analyses of usage.

Corporate car sharing has numerous advantages:

It leads to cost savings through reduced vehicle purchase and maintenance, increases efficiency in fleet management and contributes to environmental friendliness by reducing CO₂ emissions through optimised journeys and reduced vehicle ownership.
With the intelligent data analysis of our solutions, companies can also derive targeted recommendations for action to further improve processes.

Corporate car sharing is particularly useful for companies whose employees do not need to be constantly mobile or have low vehicle utilisation. In such cases, our solution enables significant savings and efficient use of resources, as vehicles can be booked and used as required.

Corporate car sharing is simple and efficient thanks to a user-friendly booking system. Employees can easily reserve vehicles using the integrated booking function of the ‘COMMANDER’ telematics software from Rosenberger Telematics. This ‘Bookings’ module communicates with all other areas of the software and can be seamlessly synchronised with your central company application via an interface. At the same time, a digital logbook ? is automatically kept, which considerably reduces the administrative workload.

The bookings can be made flexibly - either with or without the approval of a higher-level administrator. This enables customisable handling according to the needs of your company. In addition, Corporate Car Sharing can be combined with innovative key boxes ? which makes the booking process and the physical handover and return of the keys even more straightforward.

This integrated solution not only simplifies vehicle utilisation, but also increases efficiency and security in your fleet management.

Companies have to take various legal and tax aspects into account, such as the taxation of the non-cash benefit of private vehicle use. The Rosenberger Telematics solution automatically provides you with a digital logbook including comprehensive documentation and reporting functions. You will be optimally supported in complying with all relevant regulations.

In addition to cars, vans, bicycles, e-bikes and e-vehicles can also be integrated into corporate car sharing. The booking module from Rosenberger Telematics is also perfect for mapping and operationally implementing rental processes for vehicles, machines and assets.

At Rosenberger Telematics, we not only offer you the necessary technology with our innovative ‘COMMANDER’ software, but also the crucial expertise to successfully implement your corporate car sharing. We accompany you through the integration process and are on hand with help and advice.

To make it easier for you to get started, we have created a free checklist for the successful implementation of a telematics solution. This checklist guides you step by step through the entire process and helps you to identify and overcome potential challenges at an early stage.

Download your free checklist now and get started with an efficient and flexible mobility solution for your company!

Yes, corporate car sharing can easily be combined with classic company car models to fulfil the individual requirements of your company. Our highly developed software allows you to combine both concepts in an integrated system that offers you full transparency of all vehicle utilisation.

Telematics increases the efficiency of corporate car sharing through live tracking of vehicle positions, automated booking processes and data-based decisions on utilisation. Companies also benefit from the advantages of the digital logbook.

Optimum use of resources: Comprehensive analyses of vehicle usage enable needs-based planning and prevent bottlenecks.
Cost reduction: Precise monitoring of utilisation reduces operating costs and avoids unnecessary purchases.
Increased security: GPS tracking offers seamless monitoring and enables rapid responses in the event of theft or accidents.

All in all, the telematics solution from Rosenberger Telematics supports flexible and efficient mobility management that meets the requirements of modern companies.

Advantages for the organisation of your pool cars

Simple and clear administration

24-hour contactless key management

Real-time tracking of your pool vehicles

Digital logbook without additional workshop costs

The fastest and easiest way to manage bookings

Improving the degree of utilisation of pool vehicles

Seamless documentation and deployment reports at the touch of a button

Management with digital workflow

Get your free checklist!

Do you want to organise your business processes more efficiently and save costs at the same time?

The introduction of a telematics solution could be the key to future-proofing your company!

You should definitely pay attention to this when implementing telematics! Download the project start checklist now.

Download checklist

Here you will find all the necessary steps and valuable tips to get your telematics initiative on the right track right from the start.

Corporate car sharing: the perfect addition to the digital logbook

With the corporate car sharing solutions from Rosenberger Telematics, you define the processes once and the rest takes care of itself!

To summarise: Clear contractual regulations, insurance cover, tax deductibility and an effective documentation system are the keys to a legally compliant introduction of corporate car sharing in your company.

Corporate car sharing: keep an eye on legal and tax aspects!

Are you thinking of innovating your fleet and introducing corporate car sharing for your employees? That's a great idea! But before you get started, there are a few legal and tax issues to consider.

1. Contractual regulations

Clear and written agreements are essential. Define usage options, return regulations and obligations. Pay particular attention to the private use of the vehicles in order to avoid disputes later on.

2. Insurance

Your insurance must cover all users, including private use. Clarify liability issues in advance - precision is required here!

3. Carsharing law (CsgG)

The Carsharing Act (CsgG) primarily regulates the preferential treatment of car sharing vehicles on public roads, for example in car parks. These privileges do not generally apply to corporate car sharing, which is only offered to the employees of a company, as the service is not available to an ‘indefinite number of users’.

4. Booking and documentation

An efficient booking system is a must. This is the only way you can organise usage in a traceable manner and clearly separate business and private journeys.

1. Business expenses and input tax deduction

The costs of corporate car sharing are deductible - no problem for business use! But remember to split the input tax proportionately for mixed use.

2. Private use and income tax

Private use of the vehicle can be taxed as a non-cash benefit. Keep clear records of use to avoid surprises.

3. Accounting and record keeping

Ensure transparency in accounting - both business and private journeys should be clearly itemised.

Telematics devices: the right hardware for your mobile objects

The hardware enables access to the required data. We therefore recommend the solution with the optimum combination of devices for your vehicle or machine fleet and other valuable objects. All our devices have 4G/LTE communication and also have 2G on board.

We not only offer you the most intelligent option, but also an attractively priced one. Here you can get an overview of our products in advance.

Our hardware at a glance

Data forwarding: automated linking with scheduling, billing and logistics systems

Valuable data can be imported and exported via standardised or customised interfaces. Requested machine data can be flexibly integrated into your IT system. By transferring exact arrival times, real-time locations or operating times, you can monitor and optimise your internal processes even more easily.

Interfaces / APIs

Data protection from Austria

Your data is safe with us. We can assure you that with our server provider from Austria - conova communications GmbH – we have a reliable partner at our side who stands for the highest security standards and acts in accordance with the applicable EU data protection guidelines.

A fast and secure IT infrastructure is therefore guaranteed. This offers you several advantages:

Protection of your employees' data
High-performance, modern web-based platform (software)
Climate-neutral data centre in Austria
ISO 27001 certified
EN 50600 certified

Support with the digitalisation of processes

We offer you comprehensive advice on the use of GPS tracking to demonstrate potential savings. Our support team is available to assist you throughout the installation and commissioning of your telematics solution, and also supports you during ongoing operations.

Benefit from many years of experience in successfully implementing numerous projects - regardless of whether you are a small local construction company or an international conglomerate.

Our services

Don't miss the opportunity to increase your efficiency and reduce costs.

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